Foreign Trade Export Process: A Step-by-Step Guide
This document outlines the standard operational
procedure for our export transactions,
demonstrating our commitment to efficiency,
compliance, and professional service delivery.
Phase 1: Pre-Sales & Contract Finalization
1. Enquiry & Offer:
We receive customer enquiries and provide
detailed offers, including product specifications,
pricing (using Incoterms like **FOB, CIF, or EXW**),
packaging, and lead time.
2. Proforma Invoice (PI):
Upon agreement, we issue a Proforma Invoice
detailing all commercial terms. This serves as a
preliminary commitment from both parties.
3. Sales Contract:
A formal Sales Contract is signed, legally binding
the buyer and seller. It specifies product details,
price, payment terms, delivery terms, and liability.
Phase 2: Pre-Shipment Preparation
4. Payment Receipt:**
We await receipt of payment as per the agreed
method (e.g.,T/T advance, Letter of Credit).
For L/C transactions, we carefully review the
terms upon receipt from the buyer's bank.
5. Production/Goods Preparation:
We coordinate with our vetted manufacturers to
begin production or prepare the goods from stock,
ensuring they meet the quality standards specified
in the contract.
6. Inspection (If required):
We arrange a pre-shipment inspection by a third-party
agency or the buyer's representative, as stipulated in
the contract. This ensures quality compliance before
shipping.
7. Logistics & Booking:
We liaise with our partner freight forwarders to
book shipping space (for sea freight) or air
cargo ( for air freight), based on the Incoterms.
Phase 3: Shipping & Documentation
8. Customs Declaration (Export Declaration):
Our team prepares all necessary documents
and works with a customs broker to declare
the goods to Chinese Customs for export clearance.
9. Shipping & Insurance:
Goods are transported to the port of loading. Under
terms like CIF, we arrange for marine/air insurance.
A Bill of Lading(for sea freight) or Air Waybill
(for air freight) is issued by the carrier as proof of
shipment and title.
10. Document Preparation:
We meticulously prepare the core shipping
documents required by the buyer and for bank
negotiation (under L/C).
These typically include:
* Commercial Invoice
* Packing List**
* Certificate of Origin** (if applicable)
* Bill of Lading/Air Waybill
* Insurance Policy
Phase 4: Post-Shipment & Settlement
11. Document Presentation:
We present the full set of shipping documents
to our bank as per the payment terms.
For T/T: Copies of documents are sent to the
buyer, and the balance payment is requested
before releasing the original documents.
12. Export Tax Rebate (VAT Refund) Filing:
After the goods have cleared Chinese customs,
our finance team prepares the application for
the VAT rebate, a key benefit for Chinese exporters.
Phase 5: After-Sales Service
13. Customer Follow-up:
We track the shipment and inform the buyer
of its arrival. We provide support to ensure a
smooth customs clearance process at the
destination port.
14. Feedback & Settlement:
We seek customer feedback and proceed with
final financial settlements with all involved parties.
Why Choose Pinsoe ? Your One-Stop
Export Solution
End-to-End Management:We handle everything
from sourcing and quality control to logistics and
documentation, simplifying the process for you.
Expertise in Compliance:Deep understanding of
Chinese export regulations and international trade
documentation requirements.
Reliable Network:Strong relationships with
manufacturers, forwarders, and inspection
agencies ensure smooth operations.
We are confident that our professional process
management will make your sourcing from
China efficient and reliable. Please contact us for
your specific requirements.